Starting a business in India is easier than ever in 2025. A Private Limited Company (Pvt Ltd) is one of the most popular and trusted business structures among entrepreneurs. It offers limited liability, credibility, and easy access to funding.
In this article, we’ll explain how to register a Private Limited Company in India step-by-step — including eligibility, documents, cost, and benefits.
What Is a Private Limited Company?
A Private Limited Company (Pvt Ltd) is a registered business entity owned by private shareholders. It operates under the Companies Act, 2013 and is governed by the Ministry of Corporate Affairs (MCA).
It provides:
- Limited liability to shareholders
- Separate legal identity
- Perpetual succession
- Better business credibility
Key Requirements for Registration
Before registering, make sure you meet these basic criteria:
- Minimum 2 directors (at least one must be an Indian resident)
- Minimum 2 shareholders (can be same as directors)
- Unique company name approved by MCA
- Registered office address in India
Documents Required
Prepare the following documents before applying online:
For Directors & Shareholders
- PAN card (mandatory for Indian nationals)
- Aadhaar card or passport
- Passport-size photo
- Email ID and phone number
For Registered Office
- Latest electricity or utility bill
- Rent agreement or property ownership proof
- NOC (No Objection Certificate) from property owner
Step-by-Step Process to Register a Pvt Ltd Company in India (2025)
Step 1: Apply for Digital Signature Certificate (DSC)
All directors must have a Digital Signature Certificate (DSC) to sign documents electronically on the MCA portal.
Step 2: Apply for Director Identification Number (DIN)
Next, apply for a DIN using the SPICe+ form on the MCA portal.
Step 3: Name Approval
Propose 1–2 unique names through the RUN (Reserve Unique Name) service.
MCA will approve if it’s not identical to any existing company or trademark.
Step 4: File SPICe+ Form for Incorporation
Submit the SPICe+ form (INC-32) with all required details, including directors, capital, and office address.
Attach MOA (Memorandum of Association) and AOA (Articles of Association).
Step 5: Obtain PAN, TAN, and Incorporation Certificate
After verification, MCA issues:
- Certificate of Incorporation (COI)
- PAN & TAN automatically via the same form.
Congratulations — your company is now officially registered!
Registration Cost (Approximate)
| Component | Average Cost (₹) |
|---|---|
| DSC (2 directors) | ₹1,000 – ₹1,500 |
| MCA Filing Fees | ₹1,000 – ₹2,000 |
| Professional/CA Fees | ₹3,000 – ₹5,000 |
| Total Estimated Cost | ₹5,000 – ₹8,000 |
Benefits of Registering a Private Limited Company
- Limited liability protection for owners
- Increased trust and brand credibility
- Easy access to funding and loans
- Separate legal identity
- Tax benefits and business continuity
Compliance After Registration
Once your company is registered, maintain compliance with:
- Annual ROC filing
- GST registration (if applicable)
- Income tax return filing
- Auditor appointment within 30 days
Non-compliance can lead to penalties, so it’s best to consult a CA or legal expert for ongoing assistance.
Final Thoughts
Registering a Private Limited Company in India (2026) is now a smooth, online process through the MCA portal. With the right documentation and professional help, you can set up your business in 7–10 working days. It’s the best structure for startups looking for scalability, funding, and long-term growth.